FH

FleetHire Pro

JD Taxi Rentals

FleetHire Pro · Secure Cloud

Staff sign in above. Drivers should use Driver login.

FH
FleetHire ProJD Taxi Rentals · FleetHire Pro
Checking
FleetHire Pro
Production system

Dashboard

FleetHire Pro production data running securely on Vercel.

Connecting to FleetHire Pro cloud data…
Total vehicles—Fleet records
Drivers—Driver records
Active rentals—Currently on hire
System statusLiveProduction connected
SYSTEM STATUS

Production services

Production connected
✓ Vercel production application
✓ Supabase authentication
✓ Vehicles screen
✓ Drivers screen
✓ Rentals screen
✓ TruTrak mileage screen
✓ Insurance screen
✓ Insurance cloud storage
✓ Policy document OCR scanner
✓ Rental onboarding progress
✓ Signed handovers linked
✓ Signed hire agreements linked
✓ Vehicle documents linked
✓ Maintenance history linked
✓ Reports linked
✓ Cases & fines linked
✓ Rental edit & delete controls
✓ Dashboard / next-service mileage fields
✓ Uber permission letters inside rentals
✓ Unified rental handover summary
✓ Uber letter added to onboarding readiness
✓ Native vehicle document uploads
✓ V5, MOT, insurance & PHVL production storage
✓ Writable production maintenance
✓ Service add, edit & delete controls
✓ Next-service mileage management
✓ TruTrak daily / weekly / monthly mileage snapshots
✓ Vehicle defects command screen
✓ Vehicle turnaround command screen
✓ Availability & replacement vehicles
✓ Missing compliance blocks readiness
✓ Compliance Watch command screen
✓ Operations Watch priority screen
✓ Source, runtime and production-data migration validation
✓ Production-readiness review active
✓ Vercel production cutover complete

Vehicles

Live vehicle records from the existing FleetHire Pro database.

Car No.RegVehicleYearStatusWeeklyMileageMOTInsurancePHVLIntermediateAnnualActions

Drivers

Driver records ready for rental assignment.

NameDriver No.PhoneEmailLicenceLicence expiryBadgeBadge expiryDepositActions

Rentals

Current and recent FleetHire Pro rental records.

Signed-in rental changes save directly to FleetHire Pro production. Preview mode is read-only.
IDDriverVehicleStartEndWeeklyDepositTotal duePaidBalanceStatusActions

Rental Onboarding

Work through active hires and see what still needs completing before each driver and vehicle handover is finished.

Active hires0Current rentals
Driver ready0Core driver details present
Vehicle ready0Vehicle and mileage present
Needs action0Incomplete onboarding
ONBOARDING STATUS

Assign → verify → handover

Live readiness

TruTrak Mileage

Current mileage plus daily, weekly and monthly distance tracking.

Tracked vehicles—TruTrak-linked
Verified mileage—Vehicles with dashboard baseline
Estimated mileage—Live estimate available
Sync mode24/7Background sync remains in Supabase
MILEAGE SAFETY

Verified vs estimated kept separate

Editable baselines

Verified dashboard mileage and estimated tracking mileage remain separate. You can update Verified, Estimated and Next service mileage below. A manual Estimated value becomes the continuing TruTrak estimate baseline.

RegistrationTruTrakVerifiedEstimatedToday7 days31 daysNext service

Insurance

Fleet insurance policies and vehicle assignments. Vehicle Keys is retired.

Policies3Separate fleet policies
Insured vehicles0Assigned once only
Uninsured vehicles0Needs policy assignment
Expiring soon0Within 30 days
Insurance policies are stored in FleetHire Pro production. Preview mode remains read-only.
Policy numbers, expiry dates, vehicle assignments and certificates are saved to production Supabase.

Vehicle Documents

Vehicle documents are stored in FleetHire Pro production with private file storage.

Stored records0Production documents
MOT recorded0Vehicles with MOT date
PHVL recorded0Vehicles with PHVL date
Due ≤30 days0MOT / PHVL attention
NEW DOCUMENT

Upload vehicle paperwork

Production
Choose Scan picture only to attach a photo without reading dates, or Scan picture & read dates for automatic date recognition. Check all details before uploading. Maximum 8 MB per file.

Maintenance

Maintenance history and new service records are stored in FleetHire Pro production.

Maintenance records0Production history
Service due0At or past due mileage
Due soon0Within warning mileage
Service setup0No next service mileage
NEW SERVICE RECORD

Add maintenance

Production
Signed-in saves go directly to production. Preview mode is read-only.

Vehicle Defects

Record, review and resolve vehicle defects and repair history.

Open defects0Needs attention
High / dangerous0Priority repairs
Off road0Vehicle unavailable
Resolved0Completed history
DEFECT SAFETY

Repair history and live actions

Production

Signed-in users can record and resolve production defect records. Preview mode remains read-only.

Vehicle Turnaround

See returned vehicles that still need inspection, repairs, servicing or compliance attention before the next hire.

Recent returns0Closed rentals with vehicles
Ready0Core checks clear
Needs action0Blocked before next hire
Return inspection0Completed return checks
TURNAROUND SAFETY

Return → inspect → repair → ready

Read only

This operational view combines return inspections, defects, servicing and compliance data to show whether a vehicle is ready for its next hire.

Availability & Replacement Vehicles

See which vehicles are genuinely ready to hire or use as replacements.

Ready now0Replacement candidates
On hire0Currently assigned
Blocked0Defect / compliance issue
Service attention0Due or due soon
REPLACEMENT READINESS

Only show genuinely usable cars

Read only

A vehicle is marked Ready only when it is not on an active hire, has no open off-road or high/dangerous defect, has no expired MOT/insurance/PHVL/Intermediate/Annual test marker, and is not overdue for service.

Compliance Watch

See missing, expired and soon-due MOT, insurance and PHVL items across the fleet.

Compliant0All 5 core items valid
Missing0Required date not recorded
Expired0Immediate attention
Due ≤30 days0Renewal window
COMPLIANCE SAFETY

MOT · Insurance · PHVL · Intermediate · Annual

Read only

Missing or expired MOT, insurance, PHVL, Intermediate Test or Annual Test data is treated as a fleet-readiness blocker. This screen is an analytical view and does not change records.

Operations Watch

One priority view for hires, servicing, defects, compliance and incomplete onboarding.

Action now0Safety / compliance / overdue service
Watch0Due soon / onboarding
Clear0No immediate action
Active hires0Currently on hire
DAILY COMMAND VIEW

What needs attention first?

Read only

Action priorities combine existing FleetHire Pro rental, service, defect, compliance and onboarding data without changing production records.

Cutover Readiness

Live Vercel status and final operational checks.

System checksLiveCore production checks active
Vercel buildReadyLatest QA deployment healthy
Production dataProtectedMigration safeguards retained
Domain routingVercelRoot and www domains active and verified
FINAL CHECKLIST

Production readiness sign-off

Production live
✓ Core vehicle and driver records available
✓ Rental onboarding and handover flows migrated
✓ Uber permission letters integrated into rentals
✓ Insurance policies and document scanning migrated
✓ Vehicle documents and maintenance production workflows migrated
✓ TruTrak mileage history and service tracking migrated
✓ Defects, turnaround and replacement readiness migrated
✓ Compliance and Operations Watch migrated
✓ Reports, incidents and fines available
✓ Mobile navigation retained
✓ Source, runtime and production-data QA completed
✓ AppDeploy rollback deployment retained temporarily
fleethirepro.co.uk and www.fleethirepro.co.uk are active on Vercel. Complete any items shown by the live Production Readiness audit before treating operational setup as fully signed off. Keep the previous AppDeploy deployment available only as a temporary rollback reference until final sign-off.

Settings

Manage staff, notifications, safeguards and system access.

STAFF ACCOUNTS

Users and roles

Active staff0Enabled accounts
Owners0Full system access
Managers0Operational access
Inactive0Disabled accounts
ADD STAFF

Invite a staff member

Owner only
The staff member will receive a secure Supabase invitation email.
ACCESS ROLES

Role definitions

Owner managed
Owner
Full system access, settings and staff roles.
Manager
Rentals, fleet, payments and reports.
Staff
Day-to-day rental, driver and payment records.
Read only
View data without changing it.
Owners can change roles and activate/deactivate staff. Preview mode is read-only.

Reports

Management snapshot, financial totals and exports from FleetHire Pro production records.

Active hires0Current rentals
Weekly rent£0.00Active hire value
Fleet utilisation0%Active hires vs vehicles
Service attention0Due / due soon
FLEET SUMMARY

Operational report

Read only

Cases & Fines

Accident, incident and PCN/fine records from the existing FleetHire Pro database.

Incidents0All accident/incident records
Open incidents0Needs action
Fines / PCNs0All fine records
Open fines0Unresolved

More

Additional FleetHire Pro modules and workspace tools.

✅Rental OnboardingNative progress screen ready
📄DocumentsNative compliance view ready
🔧Vehicle WorkshopMaintenance, defects and turnaround
🚘AvailabilityReplacement readiness screen ready
📋Compliance WatchMOT, insurance & PHVL command screen
🎯Operations WatchDaily fleet priorities in one view
📊ReportsNative management view ready
🛰️TruTrakNative mileage screen ready
🛡️InsuranceFleet policies, certificates and vehicle assignments
🏦BankingTrueLayer accounts, transactions and rent matching
⚠️Cases & FinesNative incident and fine view ready
⚙️SettingsNotifications, safeguards, staff accounts and system access